Free GoodAgents Academy resource
Free AI Policy Template for UK Charities
Your team is already using AI. The question is whether you have any control over how. Get a ready-to-adapt, GDPR-aligned AI policy written for UK charities — and unlock the rest of our governance library.
- Adapt to your charity in under 2 hours — no legal background required
- Covers data protection, acceptable use, governance and incident reporting
- Includes downloadable DOCX + implementation guide
- Aligned with UK GDPR, ICO guidance and Charity Commission expectations
Already a member? Sign in here.
Get instant access
Join the GoodAgents Academy free — no credit card. You'll unlock this resource and the full Strategy & Governance library.
“Excellent content delivered exceptionally well.”
Simmi Woodwal
CEO, The Honeypot Children's Charity
Result: A proper foundation, not a one-off workshop
Everything you unlock when you join the Academy
Your free Academy account doesn't just unlock ai policy template. You get the whole Strategy & Governance library plus a preview of every Charity Opportunity and Office Productivity workflow we publish.
Strategy library (full access)
AI Adoption Journey Map, Jargon Buster, and the Trustee Briefing on AI — read in-app or download as DOCX.
Governance library (full access)
AI Policy Template, AI Readiness Survey, Data Protection Checklist and AI Risk Register — adapted for UK charities.
Charity Opportunity Library (preview)
55+ AI prompt packages across fundraising, marketing, operations, governance and HR. Browse every card; upgrade to Pro to copy the full prompts.
Office Productivity (preview)
Multi-tool workflows for monthly planning, inbox triage, meeting prep and more. Works with Copilot, Claude, ChatGPT or Gemini.
Charity profile auto-fill
Save your mission, charity number and key context once — every prompt then personalises automatically.
New resources every month
We publish new templates, prompts and workflows monthly. Free members get them as soon as they ship.
What's inside AI Policy Template
Data Protection & Privacy
Clear guidelines on what data can and cannot be shared with AI systems, compliant with UK GDPR.
Acceptable Use Standards
Specific examples of appropriate and inappropriate AI applications across fundraising and operations.
Quality Control Requirements
Human oversight protocols for AI-generated content and fact-checking procedures.
Tool Selection Criteria
How to evaluate AI platforms for security, ethics, and effectiveness.
Ethical Frameworks
Bias detection and mitigation strategies tailored to charity contexts.
Implementation Guidance
A step-by-step rollout process that won't overwhelm your team.
Avoid the common pitfalls
Too restrictive
Banning AI drives usage underground where you have zero visibility or control.
Too vague
Generic statements like "use AI responsibly" mean nothing and create confusion.
Corporate copy-paste
Most templates ignore charity-specific challenges like safeguarding and limited resources.
Set and forget
AI evolves rapidly; a policy written six months ago is already outdated.
How it works
Sign up free
Create your free GoodAgents Academy account in under a minute — no card needed.
Open the template
Read it in-app or download the editable DOCX from your members area.
Customise
Add your organisation's specifics in under 2 hours.
Approve & roll out
Take to your board, train the team, and start using it the same week.
Want help going from policy to practice?
Our AI Foundations service includes policy customisation, team training and implementation support. We work with your leadership team to adapt the template to your context and ensure smooth adoption.
Learn about AI Foundations